Best Printer for Small Business in 2024 [TOP 13]

When it comes to running a small business, having a reliable printer is essential. From printing invoices and receipts to marketing materials and employee paperwork, a good printer can make all the difference. But with so many options on the market, it can be overwhelming to choose the best one for your needs.

The best printer for a small business depends on a few key factors. First, it should be able to handle the volume of printing you require without sacrificing quality. Second, it should offer a range of features that are useful for your specific business needs, such as scanning, copying, and mobile printing. Finally, it should be cost-effective and efficient, with low maintenance and ink costs.

When choosing a printer for your small business, it's important to consider the types of documents you'll be printing, as well as the volume and frequency of printing. If you'll be printing mostly text documents, a laser printer may be the best choice, as they are known for their fast print speeds and low cost per page. However, if you'll be printing a lot of graphics or photos, an inkjet printer may be a better option, as they offer higher quality and more vibrant colors.

In this article, we'll be reviewing the best printers for small businesses based on these factors, so you can make an informed decision and find the perfect printer for your needs.

Best Printers for Small Business [TOP 13 Picks]

If you're running a small business, having a reliable printer is crucial. From creating marketing materials to printing invoices and shipping labels, a good printer can save you time and money. But with so many printers on the market, it can be overwhelming to choose the right one. That's why we've researched and tested the best printers for small businesses. In this roundup, we'll share our top picks and what makes them stand out. Whether you need a printer for a home office or a small team, we've got you covered.

HP OfficeJet 8015e Wireless Color All-in-One Printer

If you are looking for a reliable all-in-one printer for your small business or home office, the HP OfficeJet 8015e is a great option.

Pros

• Print professional-quality color documents like forms, reports, brochures, and presentations with fast color print, copy, and scan capabilities.
• Save time with two-sided printing, mobile and wireless printing, and an auto document feeder.
• Enjoy the convenience of the optional HP+ Smart Printing System that keeps your printer up to date, secure, and ready to print from virtually anywhere at any time—at no additional cost.

Cons

• Printing can take a while, and the ink cartridges make clicking sounds as they move back and forth.
• The paper tray takes some getting used to, and the buttons on both sides of the top of the tray must be pushed to remove it.
• The printer is relatively heavy, weighing over 18 pounds.

The HP OfficeJet 8015e is a versatile and efficient printer that can handle a variety of tasks. With its fast print speeds and automatic two-sided printing, this printer can save you time and money. The optional HP+ Smart Printing System is a great feature that ensures your printer is always up to date and secure.

One downside of the printer is that it can be noisy when printing, and the ink cartridges make clicking sounds as they move back and forth. The paper tray can also take some getting used to, and the printer is relatively heavy, weighing over 18 pounds.

Overall, if you are looking for a reliable and efficient all-in-one printer for your small business or home office, the HP OfficeJet 8015e is a great choice.

Brother Business Color Laser Printer

If you're in search of a reliable color laser printer for your small business, the Brother HL L8360CDW is a great option to consider.

Pros

• Produces fast, high-quality prints in both black and color at speeds of up to 33 pages per minute.
• Offers low-cost output due to super high-yield 6,500-page replacement toner cartridges.
• Multiple connectivity options including wireless and Gigabit Ethernet network interfaces, as well as printing from popular mobile devices.

Cons

• Large and heavy, weighing in at 48.1 pounds.
• Some users have reported difficulty with double-sided printing.
• High initial cost compared to some other printers on the market.

This printer offers a variety of features that make it a great choice for small businesses. With fast print speeds and high-quality output, you can rely on it to handle your printing needs efficiently. The low-cost output is also a big plus, as it can help you save money on replacement toner cartridges.

One potential downside is the size and weight of the printer, which may make it difficult to move around or find a suitable spot for it in your office. Additionally, some users have reported issues with double-sided printing, which may be a concern if this is a feature you rely on frequently.

Overall, if you're looking for a dependable color laser printer for your small business, the Brother HL L8360CDW is definitely worth considering.

HP OfficeJet Pro 8025e Wireless Color All-in-One Printer

If you're looking for a reliable and efficient printer for your small business or home office, the HP OfficeJet Pro 8025e Wireless Color All-in-One Printer is definitely worth considering.

Pros

• With fast print speeds of up to 20 pages per minute in black and 10 pages per minute in color, you can get your work done quickly and efficiently.
• The printer includes a variety of convenient features such as dual-band Wi-Fi, mobile and wireless printing, and an auto document feeder, making it easy to print, scan, copy, and fax documents.
• The optional HP+ Smart Printing System keeps the printer up to date, secure, and ready to print from virtually anywhere at any time, at no additional cost.

Cons

• The printer is intended to work only with cartridges with original HP chips or circuitry, which may limit your cartridge options.
• Some users have reported that the printer uses a lot of ink, which can be costly in the long run.
• The LED reading screen may not be large enough or tilted at a convenient angle for some users.

The HP OfficeJet Pro 8025e is a great choice for small businesses and home offices that need a reliable and efficient printer. With its fast print speeds, convenient features, and optional HP+ Smart Printing System, this printer can help you increase productivity and get your work done quickly and efficiently.

The dual-band Wi-Fi and mobile and wireless printing features make it easy to print from virtually anywhere, while the auto document feeder and 2-sided printing features save you time and effort. Plus, with the optional HP+ Smart Printing System, you can keep the printer up to date and secure without any additional cost.

However, it's important to note that the printer is intended to work only with cartridges with original HP chips or circuitry, which may limit your cartridge options. Additionally, some users have reported that the printer uses a lot of ink, which can be costly in the long run. Finally, the LED reading screen may not be large enough or tilted at a convenient angle for some users.

Overall, if you're looking for a reliable and efficient printer for your small business or home office, the HP OfficeJet Pro 8025e is definitely worth considering.

Brother MFC-L3720CDW Wireless Digital Color All-in-One Printer

If you're looking for a reliable all-in-one printer for your small business, the Brother MFC-L3720CDW is worth considering.

Pros

• With a host of helpful features and functions, it consistently creates clear, smudge-free documents.
• It achieves print speeds of up to 19 pages per minute (ppm) and scan speeds up to 29/22 images per minute (ipm).
• Versatile paper handling and connectivity options are designed to help you work smarter and save time.

Cons

• It doesn't come with auto duplexing.
• The printer is a bit heavy, weighing 44 pounds.
• The print speed is not as fast as some other printers in its price range.

The Brother MFC-L3720CDW is a reliable printer that can handle whatever the workday throws at you. It offers print, copy, scan, and fax functions and performs at high speeds. The wireless color printer allows mobile printing, allowing multiple users to send jobs without reaching for cords. With the consistent dependability of laser-quality digital color printing, you can upgrade your professional documents.

Efficiently performs four essential business tasks with reassuring consistency and achieves print speeds up to 19 ppm and scan speeds up to 29/22 ipm (black/color). Multiple users and devices can easily connect to one multifunction printer with built-in dual-band wireless (2.4GHz / 5GHz) and Wi-Fi Direct, or USB 2.0 interface for local connection to a single computer.

The printer is designed with eco-friendly features including Eco Mode, Toner Save Mode, and automatic duplex printing. For peace of mind printing, rely on advanced security features to safeguard sensitive documents and create secure connections to devices and networks.

Overall, the Brother MFC-L3720CDW is a trustworthy, hard-working addition to any small office or business.

HP DeskJet 2755e Wireless Color inkjet-printer

If you're looking for a printer that can handle basic color documents like recipes and forms, the HP DeskJet 2755e Wireless Color inkjet-printer may be a good choice for you. With print speeds up to 7.5 pages per minute in black or 5.5 pages per minute in color, this printer is perfect for home use.

Pros

• Easy setup with the HP Smart app
• Mobile and wireless printing
• Includes free HP+ smart features like automatic updates and mobile printing security

Cons

• Only intended to work with cartridges with original HP chips or circuitry
• Dynamic security measures may block cartridges that previously worked
• Monthly fee applies after 3 months of Instant Ink with HP+

This printer comes with an auto-document feeder and dual-band Wi-Fi that automatically detects and resolves connectivity issues. You can also connect to it via USB 2.0 port. The HP Smart app offers simple, step-by-step guided setup and allows you to print, scan, and copy everyday documents from your phone—from anywhere.

Overall, the HP DeskJet 2755e Wireless Color inkjet-printer is a good choice for those looking for a basic printer for home use. However, be aware of the limitations with cartridge compatibility and the monthly fee for Instant Ink with HP+.

HP Color LaserJet Pro M283fdw Wireless All-in-One Laser Printer

If you're looking for a high-quality wireless printer with multifunction capabilities for your small business, the HP Color LaserJet Pro M283fdw is a great option.

Pros

• Get big multifunction performance with high-quality color printing, copying, scanning, and faxing at fast speeds of up to 22 pages per minute.
• Print and scan remotely with the HP Smart app, which also allows you to manage print jobs, receive notifications, and organize documents from your mobile device.
• Save time with customizable shortcuts that eliminate steps in repetitive tasks and organize documents 50% faster directly from your mobile device using exclusive office features in the HP Smart app.

Cons

• The printer is relatively heavy, weighing in at 47.4 pounds, which may make it difficult to move around.
• The printer's input capacity is limited to 250 sheets, which may not be sufficient for larger print jobs.
• The printer's cost per page is higher than some other models, which may make it less cost-effective for businesses with high-volume printing needs.

The HP Color LaserJet Pro M283fdw is a reliable and efficient printer that offers high-quality color printing, scanning, copying, and faxing capabilities. With the HP Smart app, you can easily print and scan from your mobile device, and the customizable shortcuts help you save time and streamline your workflow. However, the printer's weight and limited input capacity may be drawbacks for some users, and the cost per page may be higher than some other models. Overall, if you're looking for a versatile and high-quality wireless printer for your small business, the HP Color LaserJet Pro M283fdw is a great choice.

Brother HL-L6210DW Business Monochrome Laser Printer

If you're searching for a reliable and efficient printer for your small business, the Brother HL-L6210DW is worth considering.

Pros

• The printer has a fast printing speed of up to 50 pages per minute, which can help increase productivity and save time for busy offices.
• The Brother Genuine TN920UXXL ultra high-yield replacement toner cartridge can print up to 18,000 pages, making it a cost-effective option for businesses that print frequently.
• The printer has a large paper capacity of up to 520 sheets, which can help reduce the need for frequent paper refills.

Cons

• Some users have reported difficulty with the wireless connection setup process.
• The printer is relatively large and heavy, which may not be ideal for small office spaces.
• It is a monochrome printer, which means it can only print in black and white.

The Brother HL-L6210DW is a reliable and efficient printer that can help increase productivity and reduce printing costs for small businesses. With its fast printing speed, high-yield toner cartridge, and large paper capacity, this printer can handle high-volume printing tasks with ease. However, the wireless connection setup process may be challenging for some users, and its size and weight may not be suitable for all office spaces. Overall, if you're looking for a high-quality monochrome laser printer for your small business, the Brother HL-L6210DW is definitely worth considering.

HP OfficeJet Pro 9015e Wireless Color All-in-One Printer

If you're looking for a reliable and efficient printer for your small business, the HP OfficeJet Pro 9015e is a great option to consider.

Pros

• With faster color printing, automatic 2-sided scanning, and enhanced security features, this printer can handle all your business needs.
• The optional HP+ Smart Printing System keeps the printer up to date, secure, and ready to print from anywhere at any time.
• With 6 months of ink delivered by Print Plans built on Instant Ink, you won't have to worry about running out of ink for a while.

Cons

• The printer is a bit heavy, weighing in at 20.43 pounds.
• Some users have reported issues with connectivity, particularly when using wireless printing.
• The printer may be a bit pricey for some small business owners.

The HP OfficeJet Pro 9015e is a great choice for small businesses that need a reliable and efficient printer. With its upgraded features, including faster printing and automatic two-sided scanning, it can handle all your business needs with ease. Plus, the optional HP+ Smart Printing System ensures that the printer stays up to date and secure, so you can print from anywhere at any time without any worries.

One of the biggest advantages of the HP OfficeJet Pro 9015e is the 6 months of ink that comes with it. By enrolling in Print Plans built on Instant Ink, you can print up to 700 pages a month for free during the trial period. After that, you can continue with Print Plans or purchase Original HP 962 ink cartridges. This means you won't have to worry about running out of ink for a while, which is a big plus for any small business owner.

However, there are a few downsides to consider. The printer is a bit heavy, weighing in at over 20 pounds. This may make it difficult to move around or store in a small office. Some users have also reported issues with connectivity, particularly when using wireless printing. Finally, the printer may be a bit pricey for some small business owners, so it may not be the best option if you're on a tight budget.

Overall, the HP OfficeJet Pro 9015e is a great printer for small businesses that need a reliable and efficient machine. With its upgraded features and optional HP+ Smart Printing System, it's a great investment for any business owner looking to upgrade their printing capabilities.

HP PageWide Pro 552DW Color Business Printer

If you're looking for a printer that can handle high volume printing with low color cost per page, the HP PageWide Pro 552DW is worth considering.

Pros

• Produce professional-quality documents and vivid graphics with low color cost per page.
• Use built-in Wi-Fi Direct or NFC touch-to-print technology to connect your smartphone directly to your printer for easy mobile printing, even without a local network connection.
• Drive productivity forward with print speeds up to 70 pages per minute, and print up to 13,000 color pages and up to 17,000 black and white pages.

Cons

• The color quality isn't the best.
• The printer is prone to crashing and locking up.
• Some customers have had issues with customer service and the cost of replacement parts.

The HP PageWide Pro 552DW is a reliable printer that can handle high volume printing with ease. With built-in Wi-Fi Direct and NFC touch-to-print technology, you can easily connect your smartphone directly to the printer for easy mobile printing. The printer also features a 4.3" touchscreen for easy task management, and can scan digital files directly to email, network folders, and the cloud.

One of the biggest advantages of the HP PageWide Pro 552DW is the low color cost per page. This makes it an ideal choice for small businesses that need to produce professional-quality documents and vivid graphics on a regular basis. The printer also boasts print speeds of up to 70 pages per minute, making it one of the fastest printers in its class.

However, the color quality of the printer isn't the best, and some customers have reported issues with the printer crashing and locking up. Additionally, some customers have had issues with customer service and the cost of replacement parts.

Overall, if you're looking for a printer that can handle high volume printing with low color cost per page, the HP PageWide Pro 552DW is a solid choice. However, if color quality is a top priority for your business, you may want to consider other options.

Brother MFC-L8900CDW Business Color Laser All-in-One Printer

If you're looking for a high-volume printer for your small business, the Brother MFC-L8900CDW is a great option. With its fast printing speeds and low cost output, this printer is perfect for offices and small workgroups.

Pros

• The printer can print and copy up to 33 pages per minute in both black and color, making it a fast and efficient option for high-volume printing needs.
• The 70-page capacity auto document feeder with two-sided scanning at up to 58ipm makes scanning and copying large documents a breeze.
• The 5.0" color touchscreen display with customizable shortcuts is easy to navigate and allows for quick access to frequently used functions.

Cons

• The printer is quite heavy, weighing in at 63.1 pounds, which may make it difficult to move around the office.
• Some users have reported issues with the printer's wireless connectivity, so it may be best to use the Gigabit Ethernet connection for more reliable printing.
• The printer's initial cost is quite high, which may not be feasible for small businesses on a tight budget.

The Brother MFC-L8900CDW is a reliable and efficient printer that can handle high-volume printing needs. Its fast printing speeds and low cost output make it a great option for small businesses looking to increase productivity. However, its weight and initial cost may be a drawback for some users.

PEDOOLO Label Printer

If you're looking for a versatile and efficient label printer for your small business, the PEDOOLO Label Printer is worth considering.

Pros

• Wireless printing for iOS, Android, and Windows devices
• Compatible with most e-commerce platforms and supports a variety of label sizes
• High-speed printing with automatic calibration and positioning

Cons

• Mac and Chromebook users cannot print via Bluetooth
• Limited color printing capabilities
• Some users have reported occasional paper jams

This label printer offers a range of features that make it a great option for small businesses. Its wireless printing capabilities allow for easy printing from a variety of devices, and its compatibility with most e-commerce platforms makes it a versatile choice. Additionally, the printer supports a variety of label sizes, making it easy to customize labels for your business needs.

With high-speed printing and automatic calibration and positioning, the PEDOOLO Label Printer is an efficient choice for small businesses. However, Mac and Chromebook users should note that Bluetooth printing is not supported on these devices. Additionally, while the printer is capable of printing in black and white, it is not designed for color printing. Finally, some users have reported occasional paper jams, although these are not common.

Overall, if you're looking for an efficient and versatile label printer for your small business, the PEDOOLO Label Printer is a solid choice.

Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer

If you're looking for a reliable and efficient printer for your small business, the Brother DCP-L2640DW is definitely worth considering.

Pros

• Combines three critical business functions into one compact footprint, saving space
• Prints up to 36 pages per minute and has a 50-page auto document feeder for efficient multi-page scanning and copying
• Offers a variety of flexible connection options, such as dual-band wireless, Ethernet, and USB 2.0

Cons

• Lacks features of more up-to-date MFC printers
• No touchscreen, making scanning and setup more complex
• Uses up toner more quickly than some other printers

This wireless small business printer is a smart way to create and share professional-quality prints, economize workspaces, simplify supply management, and reach your operational goals. Its streamlined footprint means you can fit this compact printer wherever you have space on your desktop. Plus, you can connect to any of your devices with a variety of flexible connection options, such as dual-band wireless, Ethernet, and USB 2.0.

The Brother DCP-L2640DW is an effective-and-affordable choice for high-volume printing, copying, and scanning, printing up to 36 pages per minute and featuring a 50-page auto document feeder to expedite multi-page copy and scan jobs. Its 250-sheet paper tray decreases how often you need to refill the paper, saving you time and hassle.

Eco-friendly features include Toner Save Mode to increase cartridge life and automatic duplex printing to reduce paper waste. With the Brother Mobile Connect app, you can print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go.

Overall, the Brother DCP-L2640DW is a reliable and efficient printer for small businesses that need to produce professional-quality prints quickly, easily, and efficiently.

Nelko Bluetooth Thermal Shipping Label Printer

If you're looking for a compact and efficient label printer for your small business, the Nelko Bluetooth Thermal Shipping Label Printer might be a great option for you.

Pros

• Go wireless by Bluetooth with the Shipping Printer Pro app for iOS and Android
• Print via USB for Windows, Mac OS, and Chrome OS
• Advanced thermal direct technology for high-speed printing and cost savings

Cons

• All devices cannot be directly connected to Bluetooth and need to be used through the app
• Mac OS only works with USB connection, you cannot print via Bluetooth
• Some users reported issues with dark printing

This label printer is equipped with Bluetooth technology and can be easily connected to your smartphone or computer via USB cable. With the Shipping Printer Pro app, you can print shipping labels wirelessly from your iOS or Android device, making it a great option for on-the-go printing. Additionally, the advanced thermal direct technology ensures high-speed printing of up to 72 sheets of 4x6 labels per minute, which can help you save on costs.

The Nelko Bluetooth Thermal Shipping Label Printer is compatible with virtually all platforms, including Amazon, eBay, Shopify, USPS, UPS, and more. The printer driver, instruction videos, and problem shooting videos are provided in U-Disk for better setting, and the Nelko support team provides free, lifetime, and technical support.

Overall, if you're looking for a compact and efficient label printer that can help you save time and money, the Nelko Bluetooth Thermal Shipping Label Printer might be a great choice for your small business.

Buying Guide

When it comes to choosing the best printer for your small business, there are several factors to consider. Here are some key features to look for when making your decision:

1. Printing Needs

First and foremost, consider your business's printing needs. How many pages do you print per day or week? Do you need to print in color or black and white? Do you need to print double-sided? These are all important factors to consider when selecting a printer.

2. Print Quality

Print quality is another crucial factor to consider. If you frequently print marketing materials or documents that require high-quality graphics, you'll want to choose a printer that can produce crisp, clear images.

3. Connectivity Options

The ability to connect to your printer via Wi-Fi or Ethernet can be a game-changer for small businesses. This allows you to print from multiple devices, such as laptops, smartphones, and tablets, without the need for cords or cables.

4. Cost

Cost is always a consideration for small businesses, and printers are no exception. While you don't want to sacrifice quality for price, you'll want to choose a printer that fits within your budget.

5. Maintenance and Support

Finally, consider the maintenance and support that comes with your printer. Look for a printer with a warranty and easy-to-find replacement parts. Additionally, make sure that the manufacturer offers ample customer support in case you run into any issues.

By considering these factors, you can choose the best printer for your small business needs.

Frequently Asked Questions

What are the cost-effective ink options for printers in small businesses?

Ink cartridges can be expensive, especially for small businesses that print frequently. To save on ink costs, it is recommended to use high-yield cartridges or third-party ink cartridges. High-yield cartridges have a higher page yield and can print more pages per cartridge, which can save money in the long run. Third-party ink cartridges are often less expensive than branded cartridges, but it is important to ensure they are compatible with your printer.

Which all-in-one printers are recommended for small business needs?

All-in-one printers are a great choice for small businesses as they can print, scan, copy, and sometimes even fax. Some recommended all-in-one printers for small businesses include the HP OfficeJet Pro 9015e, Brother MFC-L2750DW XL, and Canon imageCLASS MF644Cdw. These printers have a variety of features that can meet the needs of a small business, including wireless connectivity, automatic duplex printing, and high-yield ink cartridges.

What printers are suited for high volume printing in a business setting?

For businesses that print frequently, it is important to have a printer that can handle high volume printing. Some recommended printers for high volume printing in a business setting include the HP LaserJet Pro M404n, Brother HL-L3270CDW, and Epson WorkForce Pro WF-3720. These printers have a high page yield and can print quickly, making them ideal for businesses that need to print a large volume of documents.

Are laser printers more suitable for small business use than inkjet printers?

Both laser and inkjet printers have their advantages and disadvantages, and the choice between the two depends on the needs of the business. Laser printers are often better suited for businesses that print frequently and need to print large volumes of documents quickly. Inkjet printers, on the other hand, are often better suited for businesses that need to print high-quality images or graphics. Ultimately, the choice between a laser or inkjet printer depends on the specific needs of the business.

What features should a small office printer have to be considered the best?

The best small office printer should have a variety of features to meet the needs of the business. Some important features to consider include wireless connectivity, automatic duplex printing, high-yield ink cartridges, and a high page yield. It is also important to consider the size of the printer and whether it can fit comfortably in the office space.

How does a printer for home use differ from one ideal for small business?

Printers for home use are often designed for occasional use and may not have the same features as printers designed for small businesses. Printers for small businesses often have a higher page yield, can print more quickly, and have features such as automatic duplex printing and wireless connectivity. Additionally, printers for small businesses are often designed to handle a higher volume of printing than printers for home use.